Office Manager
Coos Bay, OR
Full Time
Experienced
The APC Office Manager provides administrative support and assistance to
executive staff. Office Managers provide high-level administrative support
for company leaders to ensure they can efficiently accomplish key tasks and
company initiatives. They keep the executive's communications organized so
that they can easily access the most important information without having to
sort through low-priority items. Office Managers screen all visitors and
determine what level of support they need while offering polite, professional
customer service. They manage the executives' daily calendar, including
scheduling meetings, confirming appointments, writing itineraries, and
arranging for transportation. Office Managers also train other administrative
staff on company policies and best practices.
Required Education and Experience
executive staff. Office Managers provide high-level administrative support
for company leaders to ensure they can efficiently accomplish key tasks and
company initiatives. They keep the executive's communications organized so
that they can easily access the most important information without having to
sort through low-priority items. Office Managers screen all visitors and
determine what level of support they need while offering polite, professional
customer service. They manage the executives' daily calendar, including
scheduling meetings, confirming appointments, writing itineraries, and
arranging for transportation. Office Managers also train other administrative
staff on company policies and best practices.
Required Education and Experience
- At least 3 years' experience providing support at a high level
- Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
- Knowledge of standard office administrative practices and procedures
- High school diploma, or GED equivalent, with related work experience required
- Ability to plan workflow, prioritize and meet deadlines; acute attention to details and accuracy on tasks with overlapping deadlines
- Sound judgment when performing and planning tasks
- Ability to work effectively with others in a highly collaborative work environment taking direction from the supervisor and supporting others within the organization
Job Duties
- Maintain office services: Answer phone calls, Pick up mail and process correspondence, Maintain office equipment.
- Maintain office records: Follow industry procedures for record retention, ensure protection and security of files and records, ensure effective transfer of files and records.
- Maintain office efficiency: Maintain and replenish Inventory, Check stock to determine Inventory levels, Anticipate needed supplies.
- Other duties may be assigned later as the need arises.
Schedule
- 8:30am - 4:30pm- Mon-Fri-Temporary for 3 months up to the end of the year.
Rate of Pay
- $20.00-$23.00 Depending on Experience.
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